Tasks Page

The Tasks Page (tab) shows all tasks associated with an asset collection. Tasks can be created for an asset in a collection and for an entire collection. In addition to showing all tasks, this view also lets you create a task for a collection as a whole.

 

If you do not see Tasks tab on the horizontal menu, then it may not be enabled for your system. See EDG Configuration Parameters for how an administrator can enable the Tasks activated configuration parameter.

 

Tasks for an asset collection

 

When viewing or editing a particular asset within a collection, the Tasks button on its details edit form allows viewing and creating tasks about the asset. The button also displays a number of tasks that are associated with the asset.

 

The Tasks management view of an asset collection shows the tasks associated with it at any level – individual assets or the entire collection. You can filter the list by status and assignee.

 

At the bottom of the view, the Create New Task button lets you create a task. Unlike tasks you can create using the view/edit page, this task will not be associated with a specific asset, but with a collection as a whole. Clicking on the button displays a dialog box where you can add a new task’s description and user assignment. Once you click this dialog box’s OK button, EDG adds the task to the list for this collection, where you can set its status or due date and make other modifications.

 

EDG administrator can activate a feature to Send task emails in the EDG Configuration Parameters. When activated, users with an email address (e.g. via LDAP) will receive emails whenever a task gets assigned to them, or if there is a change in the assigned task. A user assigned a task can change its status and enter comments about the task. Collection’s managers can re-assign the task.

 

Comments Page

 

The Comments page (tab) allows users to associate comments with asset collections and assets. If you do not see the Comments tab on the horizontal menu, then it may not be enabled for your system. See EDG Configuration Parameters for how an administrator can enable the Comments activated configuration parameter.

 

Recent Comments

 

When viewing or editing information about an asset, the Comments button shows how many comments have been added to it. Clicking the button displays a dialog box where you can see previous comments and add your own under the “Add Comment” title; click the OK button when you are finished.

 

 

Comments have a status such as “open,” “declined” or “resolved.” The status of those can be changed using a drop-down list to the right of each comment entry. If you also have the TopBraid Explorer (Viewer) application, the display can also include comments from those viewers, marked with (via TopBraid Explorer).

 

To get a list of of the most recent 100 comments for a production or workflow copy, select its Comments management view. These comments can be filtered by status, for example, to only display the “open” comments.

 

 

When resources are deleted, their comments are not automatically deleted with them. These are known as “orphan comments.” If there are any orphan comments associated with a given asset collection, the Comments view will include a hypertext link saying “Delete the X orphan comments about entities that no longer exist,” where X is the number of orphan comments associated with this asset collection. Clicking this link will delete these comments. You may wish to keep these for historical purposes or auditing purposes.

Jira Integration

JIRA is Atlassian’s web application for team issue-tracking. EDG’s JIRA launch-in-context (LiC) feature allows users who are working in both EDG and JIRA to launch from editing particular EDG asset items into related JIRA searches and new items.

If the EDG JIRA feature has been administratively setup, when editing any asset item, editors can use its gear menu to create or search for related JIRA issues. This also adds a JIRA link in the horizonal tab menu of an asset collection, which launches into JIRA to show the configured project’s open items.